Archiving and Digital Preservation Policy

DIMENSI: Jurnal Sains dan Teknologi is committed to ensuring the long-term availability, accessibility, integrity, and preservation of all scholarly content published by the journal. Digital preservation is an important part of the journal's responsibility to maintain a reliable and sustainable scholarly record.

1. Digital Preservation Commitment

DIMENSI seeks to ensure that published articles remain accessible over the long term, including in the event of technical failure, website disruption, server migration, or changes in publishing technology.

The journal seeks to preserve published content, including article files, bibliographic metadata, issue information, and other relevant publication records.

2. Regular Backup

The journal maintains regular backups of its Open Journal Systems (OJS) installation and publication data. Where applicable, the backup process covers:

• The journal database;
• Published article files;
• Article metadata;
• Issue and volume information;
• Journal configuration data;
• Uploaded supplementary files; and
• Other essential digital publication records.

Backups are intended to reduce the risk of permanent data loss caused by server failure, human error, cybersecurity incidents, or other unexpected technical problems.

3. Open Journal Systems Preservation

DIMENSI uses Open Journal Systems (OJS) as its journal management and publishing platform. Published articles and their metadata are managed within the journal's OJS-based digital publishing infrastructure.

The journal seeks to review the integrity and accessibility of its published content periodically and undertake system maintenance when necessary.

4. PKP Preservation Network

DIMENSI seeks to strengthen long-term digital preservation through the preservation facilities available within Open Journal Systems, including integration with the PKP Preservation Network (PKP PN) where supported and configured in the journal's system.

The journal's integration status, technical registration, and content deposit with PKP PN must be checked and confirmed by the journal management team. The journal will only state that its content has been preserved through PKP PN after successful deposit and preservation status have been verified.

5. DOI and Metadata Preservation

Published articles are managed with bibliographic metadata that supports article identification and discovery and, where applicable, Digital Object Identifiers (DOIs).

Article metadata is maintained to support identification, citation, indexing, and long-term scholarly access.

When corrections, retractions, or other post-publication updates occur, relevant metadata will be updated as necessary to maintain the integrity of the scholarly record.

6. Preservation During System Migration

If the journal changes hosting providers, upgrades its publishing platform, or migrates to a new system, reasonable measures will be taken to preserve:

• Published articles;
• DOI information;
• Article metadata;
• Issue and volume records;
• Author information;
• Supplementary files; and
• Other essential publication data.

Migration procedures should include backup and verification to minimize the risk of content loss.

7. Access Continuity

In the event of temporary website or server disruption, the journal will make reasonable efforts to restore access to published content using the most recent verified backup.

Published articles are intended to remain part of the permanent scholarly record and should not be removed solely because of technical or administrative changes.

Removal of published content will only be considered in exceptional circumstances and in accordance with the journal's Correction, Retraction, and Expression of Concern Policy.

8. File Integrity

The editorial team seeks to monitor published files and journal metadata periodically to ensure that they remain readable and accessible.

When necessary, digital files may be migrated to appropriate formats to maintain accessibility while preserving the integrity of the published scholarly record.

9. Responsibility for Digital Preservation

The Editor-in-Chief and journal management team are responsible for overseeing the implementation of this digital preservation policy, in coordination with the journal's technical administrator or hosting provider where necessary.

This policy will be reviewed periodically to reflect technological developments and recognized best practices in scholarly digital preservation.